SAP basics Interview Questions And Answers

Regarding computer code and software-associated services, SAP is known to be the leader in enterprise applications. It is one of the world’s third-biggest freelancing computer coding programs. It supports capitalization and helps companies across the industry internationally, helping them grow significantly profitably and become the leading face in the market. Due to this popularity, companies are actively looking for talents effective in this field. To determine the best amongst the masses, enterprises worldwide have devised some of the best and tough SAP basics interview questions and answers. If candidates can answer these complex questions, they can easily secure high-paying jobs.

SAP basics provide an extensive reach of software packages for businesses across the industry. It is the best for the enterprise technologist, much of it in the ERP space. Most leading companies demand that their developer have at least fundamental knowledge of the SAP software. In other words, SAP training is critical and can help businesses in more than one way.

Know More About SAP

Regarding the enterprise resource market, SAP basis is the best technology that has been around for a long time, and companies are not going to turn their back on it. According to experts, businesses are opting for more cloud-based solutions and knowing that SAP provides individuals with that next career opportunity in the IT sector.

This is why being efficient in SAP will be a cross-functional skill. The module and the packages will touch on everything from data analytics to project management, such as:

Digital supply chain.

Finance and ERP.

Business technology platform.

HR and people engagement.

CRM and customer experience.

SAP basis will not only help technologists to work on projects within the companies, but if developers have an eye on ascending into management, technology can provide them with the primary insights into what is happening and driving the particular brand. This information will come in handy if you apply for the executive role. Moreover, it will show that you can work with a holistic sense of the company’s needs and requirements.

With SAP basis, you can integrate and commute several SAP modules such as finance accounting, sales and distribution, and product planning, SAP EWM, and other modules with one another. This code maker supports all types of configurations and installation of the SAP applications on different OS such as Unix, Windows, Linux, etc., and different databases such as the SQL server and IBM DB2 for the back-end database. Let us look at some of the leading SAP basis interview questions for freshers to help you secure your dream job.

WHAT IS YOUR DEFINITION OF BASIS R/3?

Basis is primarily a collection of R/3 system programs that provide an interface to the user. The user can start ABAP/4 programs by using this interface. This is similar to an R/3 operating system; it sits between the ABAP/4 code and the computer’s operating system.

What is the primary function of SAP?

The primary function of SAP is to smoothly run and grow the businesses and services in numerous large companies. It is one of the top Enterprise Resource Planning (ERP) software.

DISTINGUISH BETWEEN SUPPORT PACKAGE, KERNEL AND SAP NOTE

SAP Note: is an error in a single transaction or program. However, you can remove it by implementing an SAP note.
Kernel:Kernel encompasses the executable files (.EXE) like other applications and when a Kernel is performed using a new version of the EXE file replaces the older versions.
Support Package:SAP support packages are a bunch of corrections; you can use it by applying the transaction SPAM

HOW DO I TROUBLESHOOT A PROBLEM IF SAP SYSTEM IS DOWN (USERS ARE UNABLE TO LOG IN TO THE SAP SYSTEM)?

First, ensure that your network connection is working properly.
Next, ensure that all of your SAP services are operational.
Examine the database’s status.
SAP Administration Console (Dispatcher, IGS and Message Server)
You must determine the trace root based on the point at the serial no (c)

What are the key components of SAP SD?

Contract Handling and Management
Customer and Vendor Master Data
Transportation of products
Credit Management
Shipping of Material
Information System
Billing-related
Sales Activities
Foreign Trade
Sales Support

WHAT ARE THE DIFFERENT WORK PROCESS TYPES IN R/3?

The different work process types are

Dialog (D)
Update (U)
Enqueue (E)
Background(B)
Spool(S)
Message
Server
Gateway

WHAT TRANSACTION CODE WILL YOU USE TO CREATE ROLES AND ASSIGN THEM TO USERS, AND WHAT METHOD WILL YOU UTILIZE?

PFCG, after which we generate the profile and assign roles to users.

Explain organizational structure in SAP SD.

Components in SAP, like sales areas, divisions, distribution channels, sales offices, and sales groups, follow these two steps within an organization:

Create organization element in the SAP system
Link each element according to the requirement

Describe material management in the SAP ERP system.

Material management is one of the most significant modules in SAP ERP systems, linked with other SAP R/3. All these other modules have connection with each other. The primary function of material management is to keep a record and monitor everyday business requirements and operations in the inventory.

HOW WOULD YOU DESCRIBE CLIENT ADMINISTRATION SAP SYSTEMS?

In the SAP system, a client is used for multiple logins for a single instance. On a single instance, the user can create multiple clients. Client administration also provides data security by ensuring that one user with one client cannot view the data of another user with another client.

What are the areas we use SAP?

Initially, you could use SAP to resolve software application problems. However, later it came up with SAP R/3 application software, where R stands for real-time data processing and 3 represents Application, Presentation, and Database Leaders.

SAP became popular in no time. Moreover, giant enterprises adopted it resulting in adding many other SAP modules, such as finance and accounting, production and planning, controlling, materials management, and more, to cover specific areas in a business.

WHAT ARE THE PRIMARY DUTIES OF AN SAP BASIS ADMINISTRATOR?

The primary responsibilities are as follows:

Installation and configuration of the system
Server load balancing
Different components’ performance management
Managing interfaces and server integration
Managing servers and various services

WHAT’S THE DISTINCTION BETWEEN THE DEVELOPER TRACE, SYSTEM LOG, AND SYSTEM TRACE?

System Trace: You can use a system trace to record internal SAP system activities. Also, you can use the trace to diagnose internal issues within the SAP system and the host system.
You can use the system log to view the most recent logs for the application server and CI.
In the event of a problem, the developer traces, or records, technical information about the error or problem.
Also, you can use it for problem analysis and system monitoring in Developer trace or System.

What is The Link Between material management And SAP SD?

Multiple links are there between SAP SD and SAP MM. Material management is used to create inbound and outbound sales and distribution updates. Likewise, MM is used to find out the price details and availability of the product but is controlled by the sales and distribution module.

What are SAP SD modules?

SAP SD modules contain all the customer data and related information about their services. It is one of the essential modules in SAP ERP that deals with billing, selling, and transportation of goods and services of the organization. SAP SD also contains several sub-modules for seamless functioning of the software.

Name the sub-modules of SAP SD.

SAP SD-BF (Basic Functions)
SAP SD-MD ( Master Data)
SAP SD-SLS (Sales)
SAP SD-TBA (Transportation)
SAP SD-SHP (shipping)
SAP SD-FTT (Foreign trade)
SAP SD-CAS (Sales support)
SAP SD-BIL (Billing)

Explain about sales support.

Also called CAS (Copter Aided Selling), sales support is one of the crucial components of SAP SD. The primary function of this module is to assist companies and large organizations in building new sales, tracking existing and old sales, and maintaining a record of the performance along with the sales. Also, it is a helpful module to look up the work progress and make changes in the procedures, if necessary. It is better to use emails to gather information on interested customers, which helps the business to a great extent.

What are the main functions of sales order processing?

e-Transfer of documents and printing them
Checking the availability of the purchased articles
Checking for incomplete data
Scheduling goods delivery dates
Checking the status updates of sales transactions
Calculation of prices and taxes

Name the type of sales order (modules) related to SD.

Availability Check
Tax Determination
Sales Order
Link Points
Credit Check
Costing

What is the sales area in SAP SD?

The sales area in the SAP SD helps to determine what marketing strategy has been adopted by one particular division for improving sales. Moreover, it combines the sales organization, divisions, and distribution channels.

FOR EXAMPLE, I SCHEDULED ONE ABAP PROGRAM AS A BACKGROUND JOB, BUT IT WAS RUNNING FOR MORE THAN TEN DAYS. HOW SHOULD WE APPROACH THIS ISSUE?

Background jobs run based on priority, i.e., class A, class B, class C. When you give the highest priority to a program or package, it runs accordingly. Because we do not have a specific time to complete the given program or package in background wp, it takes time (therefore it is known as the answer for long running jobs is known as background wp) if you want the job done immediately, run the program immediately so that it goes to dia wp and completes the work in the specified time.

THE USER WISHES TO MOVE 50GB OF DATA FROM DEV TO QUALITY. HE’S USING THE CLIENT EXPORT AND IMPORT METHOD; COULD YOU PLEASE TELL ME HOW LONG IT TAKES FOR CLIENT EXPORT AND IMPORT? ALSO, HOW LONG DOES IT TAKE TO COPY A REMOTE CLIENT?

It takes nearly half a day to export and import 50GB of data using the export and import method. Instead of using the DNG export and import method, you can use the system copy method, which takes less time than exporting and importing Cmg to remote client copying. For sap all, it takes 3 hours, and for other tables, such as sap usr, sap cust, and so on, it takes 5 to 10 minutes. This is because we only have 90 tables in this, whereas sap all has more than 52902 tables, so it takes longer.

ISP HAS RECENTLY BEEN RESPONSIBLE FOR SOME INTERNET OUTAGES. DESPITE THE FACT THAT ISP ISSUES HAVE BEEN RESOLVED, THE USERS REFUSE TO BELIEVE THAT SAP PROBLEMS WERE TO BLAME FOR THE LOSS OF INTERNET ACCESS. HOW CAN IT BE ENSURED THAT THIS WAS NOT AN SAP ISSUE, BUT RATHER AN INTERNET ISSUE?

Connect to the machine and, after opening a maintenance window, kill the ISP connection to see if this helps you kill your connection. You can also repeat it indefinitely until the users believe the ISP is the source of the problem.

What is the distribution channel in SAP SD?

Distribution channels in SAP SD consist of details and information on distributed products. It keeps a log of all the services and products provided to the user by the organization.

Explain division in SAP SD.

The product and service lines of a product in an organization are shown by division in SAP SD.

HOW CAN YOU DISTINGUISH A CLIENT COPY FROM A CLIENT REFRESH?

These are sometimes interchangeable; for example, a Client Refresh is when you perform a copy to an existing client for the sole purpose of updating the data. If you are copying to a newly created client, it is more appropriate to say, “client copy.” A client copy from production to QA or from production to DEV is really a client refresh, and this is another way of looking at it.

FOLLOWING THE RECENT UPGRADE OF KERNEL 6.20 TO 6.40, WE RECEIVED SEVERAL WARNING PARAMETERS WHILE PERFORMING A TRANSPORT. WHAT SHOULD BE DONE ABOUT THE WARNING PARAMETERS IF EVERYTHING APPEARED TO BE IN ORDER ON SAP T-CODE STMS?

You can remove TPPARAM parameters.

IN THE QA SYSTEM (T-CODE STMS) WHEN ALL OF THE REQUESTS ARE RELEASED TO DEV IT IS NOT BEING DISPLAYED IN AN IMPORT QUEUE. DESPITE THE FACT THAT THE OVERALL STATUS OF THE TRANSPORT REQUEST IS SUCCESSFUL, A NOTICE OCCURS IN THE LOG READING “CONTINUE: ADDITIONAL TRANSPORT GROUPS.” WHAT IS THE PURPOSE OF THIS MESSAGE?

The transport group is misconfigured for QA. Go to Overview after going to STMS. Choose communication by double-clicking on QA. Also, the appropriate transport group should then be input and saved.

WELL, HOW ALLOW SAP TO SKIP PRINTING COVER PAGES WHEN PRINTING ANY TYPE OF REPORT. HOW WILL THIS BE COMPLETED?

It is necessary to locate the source of the cover page. It will either come from SAP or from the OS spooler. Following that, you can also take the appropriate action.

What is a partner function?

SAP SD counts all the steps within an organization through partner functions. These functions allow the organizations to keep a record of which partner is linked to a particular customer, the performance record, and the details of customers or partners with whom business is carried out.

WILL RESTARTING THE PRD SERVER EVERY WEEK HAVE AN IMPACT ON SERVER PERFORMANCE?

When the server is restarted, the SAP ABAP program buffer and other buffers are cleared. In terms of performance, the report runtime will be slightly longer during the first run. Moreover, you can restart the system once a week without causing any harm. The only reason against it could be the SLA/user demand.

WHAT EXACTLY IS A SYSTEM TABLE? HOW DO I LOCATE THE SYSTEM TABLE IN SAP?

The database system includes a set of system tables that contain information about database objects and their relationships with one another, as well as statistics system tables, monitor system tables, and loader system tables. For system tables, we normally search at SE16.

Explain sales activity in an SAP SD.

Generally, sales activity is one of the activities that take place in SAP SD. They are the tasks that sales personnel undertake to improve sales.

WHAT ARE THE THREE TYPES OF SYSTEM PROFILES? WHAT EXACTLY IS A DOMAIN CONTROLLER?

Generally, you can find three system profiles in SAP directories.

Instance profile.
Default profile (also known as system profile)
Start Profile.

A domain controller is simply a server that has AD (Active Directory) installed.

IS IT POSSIBLE TO CHANGE THE PROFILE PARAMETER AT THE OS LEVEL? WHICH IS BETTER, AND WHY?

Yes, can modify the profile parameter at the OS level. It is not advised.

List some of the general data control elements.

To determine the types of item categories, data control elements are used. Chances in the existing item categories can also be taken, or new ones can be created using data control elements. A few general data control elements are:

What is the size of a complete product?
What outputs are acceptable for business transactions?
Check if the item is suitable for shipping and billing.
Check if the pricing has to be carried out for an item or not.

What is an outline agreement?

An outline deal or an agreement is a long-term purchasing agreement signed with a vendor. Numerous terms and conditions are mentioned in the agreement stating the materials are supplied by the vendors. There are two types of outline agreements under SAP SD – scheduling agreement and contract.

What is a contract in an outline agreement?

The contract is a formal agreement signed between the vendor and the customer for a period of time. There are two types of contracts – value and quantity.

WHAT SHOULD A USER DO IF HE OR SHE IS UNABLE TO EXECUTE ANY T-CODE BECAUSE AN AUTHORIZATION OBJECT IS MISSING?

First, go to su24, which displays the relationship between object classes and t-codes. There, find all of the object classes and authorization objects. Copy those missing object classes and authorization objects and manually paste them into the s_tcode, then do the user comparison, and that user is authorized for that transaction.

Name and describe types of pre-sales activities.

Pre-sale activities are those activities that occur before the product’s sales to customers. Inquiries and quotations from the vendors are a few of the pre-sale activities.

Describe the process of creating a ‘scheduling agreement’.

A scheduling agreement is an external agreement that applies to the customers and contains product details, delivery dates, and services.

Describe what the types of contracts are.

There are two types of contracts:

Quantity contracts: In this type of contract, the vendor has to write the terms and conditions of the contract according to the material quantity being supplied.
Value contracts: In this, the vendor has to pay the value for their services and mention the same in the contract.

What is NetWeaver?

NetWeaver is an integrated technology platform such that all the products in the mySAP suite can run on a single instance of NetWeaver, known as SAP Web Application Server (SAP WEBAs).

The advantage of using NetWeaver is that you can access SAP data using the web (HTTP protocol) or even mobile. Thus, you can save on costs involved in training users on SAP Client-side GUI.

What is Metadata, Master data and Transaction data

Meta Data: MetaData is data about Data. It tells you about the structure of data or MetaObjects.

Master Data: This Data is key business information like Customer information, Employee, Materials, etc. This is more like a reference data for Ex. If a customer orders 10 units of your product instead of asking the customer for his shipping address 10 times, the same can be referenced from the Customer Master Data.

Transaction Data: This is data related to day-to-day transactions.

How many SAP Sessions can you work on at a given time?

At any given time for a particular client, you can work on 6 sessions at max.

Mention what do you mean by datasets?

The data sets are sequential files processed on the application server. They are used for file handling in SAP.

What are the variables?

Variables are parameters of a query set in the parameter query definition and are not filled with values until the queries are entered into the workbooks.

Mention what the different types of variables are?

Variables are used in the different application are:

Characteristics variable
Hierarchies
Hierarchy nodes
Text
Formulas
Processing Types
Replacement Path
User entry/default type

Mention some of the setbacks of SAP?

It is expensive
Demands highly trained staff
Lengthy implementation time
Interfaces are a little bit complex
Does not determine where master data resides